02 · Records
Outgoing email for sign-in links, alerts, reports, and member callouts. Connects to your existing email provider — configure once, send from anywhere.
What it does
Sign-in magic links, cert expiry alerts, report submission confirmations, member callouts, training reminders — every workflow that touches email goes through one mailer. Configure your provider once. Watchroom handles the rest.
Provider-agnostic: SMTP, Resend, SendGrid, Mailgun, Postmark. Switch providers without touching workflow code. Every email logged for audit and debugging.
How it works
SMTP, Resend, SendGrid, Mailgun, Postmark, or just log to stdout for dev. Switch providers via a settings dropdown.
All outbound emails render in your dept's branding. Watchroom mark, your dept name, your contact info.
Every email sent: to whom, when, by what workflow, delivery status. Search the email log by recipient or template.
Integrations
No CSV exports. No batch jobs. No manual reconciliation. When something happens in one module, the others know.
Member-facing emails (cert expiry, training reminders, sign-in links) route through member contact preferences.
Cert expiry alerts send via email automatically based on the cert lifecycle.
Email a signed NFIRS PDF to fire marshal, chief, or external stakeholder with one click.
Replaces
Built to the standard
Related modules
30-minute demo. No sales pitch. Bring your weirdest workflow.